AP End of Day:

Ending or closing the day, finalizes the day's AP transactions.  Only transactions (payment batches, run batches, credits etc.) performed to completion (posted) after the last end of day was performed, up until the next end of day closing, will be reflected as a part of that day's accounts payable transactions.


Current Cycle: the AP cycle that transactions are currently taking place in  

Start Date: the first day of the current AP cycle 

End Date: the last day of the current AP cycle 

Day End Date: the current cutoff date for transactions to take place to completion and be recorded.  

Example: Day End Date: 06/15/21 -> only transactions dated 6/15/21 will be allowed to be posted.  All transactions performed to completion will be recorded on AP for 6/15/21 until the 15th is closed.  




Current Cutoff Date (Day End Date): the current cutoff date for transactions to take place to completion and be recorded.  

Last EOD: the last date that end of day was run for (the last date that has been closed) 

Status: the cycle's current status 

Open: the cycle is either currently in use or has not been reached yet 
Closed:  the cycle has been closed (All days within the cycle have been closed and End of Month has been run to close out the cycle)

Manually Ending the Day Ahead of the Nightly Automatic Process: 

Note: All transactions for the current day must be handled prior to ending the day.  

(1) Perform EOD: 
 
1. Go to the Accounting Menu and click on the AP End of Day Sub-Menu



2. Click on the Submit Button and then click Okay on the pop-up dialog box

Manually Ending the Day After the Nightly Automatic Process Failed:

Example: AP EOD failed to move forward from 6/14/21 to 6/15/21 due to an open AP Credit 

(1) Review and resolve AP Batch Errors 
 
1. Go to the Accounting Menu and click on the AP Batches Sub-Menu 



2. Locate the batch in error 



3. Click on the Batch Messages icon (Lightning Bolt) next to the batch in error 



4. Locate the error(s) in question and click on the View icon (Eyeball) next to the error 



5. Resolve the error(s) 

Note: To resolve the batch error(s), either post, forward date, or cancel any transactions that do not belong to the next End of Day Date's operations  
*Repeat steps 4 and 5 until all errors have been resolved

6. Once finished with the above, go back to AP Batches and restart the batch (Click on the Re-Start This Batch icon next to the batch in question).  Click on the Okay Button on the Pop-Up message to confirm the submission.  





7. Once the error batch has been restarted, End of Day will automatically move forward   

1. Go to the Admin Menu and click on the Cycles Sub-Menu 

 

2. Locate the current cycle for the desired section (Accounts Receivable or Accounts Payable) 



3. Click on the Roll Back EOD Date icon
*Repeat as necessary




Note: The new cutoff date will be rolled back and now reflects the new current end of day date 




Note: EOD can only be rolled back within the current cycle.  Once the beginning of the cycle has been reached, EOM must then be rolled back, in order to continue rolling back EOD (if necessary).  


4. Once EOD is ready to be brought back up to date again, go to the Accounting Menu and click on the AP End of Day Sub-Menu 



5. Click on the Submit Button and then click Okay on the pop-up dialog box 
*Repeat until the End of Day Date matches today's current date