AP End of Month

Overview

  • AP End of Month

    AP Month End: 

    Ending or closing the month, finalizes the current cycle's AP transactions.  Only transactions (invoices, payment batches, run batches, credits etc.) performed to completion (posted) after the last end of month was performed, up until the next end of month closing, will be reflected as a part of that cycle's accounts payable transactions.
     
     
    Current Cycle:
    the AP cycle that transactions are currently taking place in  
     
    Start Date:
    the first day of the current AP cycle 
     
    End Date:
    the last day of the current AP cycle 
     
    Current Day End Date:
    the current cutoff date for transactions to take place to completion and be recorded.  

Performing EOM

  • Performing AP End of Month
    1. Go to the Accounting Menu and click on the AP Month End Menu 



    2. Click on the Submit Button and then click Okay on the pop-up dialog box

    Note:     Closing the month can only be done once all days within that cycle have been closed




    *Check the AP Batches for any errors if the month does not close

Rolling Back EOM

  • Rolling Back AP End of Month
    1. Go to the Admin Menu and click on the Cycles Sub-Menu 



    2. Locate the current cycle and the previous cycle to be opened 



    3. Click on the Open Cycle icon for the previous cycle

    Note:     This icon will only appear once EOD has been rolled back up until the previous cycle  



    4. Once the previous cycle has been re-opened, EOD can be rolled back if applicable (Click the Roll Back EOD Date icon and repeat as necessary)

    Note:     EOD can only be rolled back within the current cycle.  Once the beginning of the cycle has been reached, EOM must then be rolled back again, in order to continue rolling back EOD (if necessary). 




    5. Once EOM is ready to be brought back up to date again, go to the Accounting Menu and click on the AP End of Day Sub-Menu 




    6. If EOD is not currently up to date,  click on the Submit Button and then click Okay on the pop-up dialog box 
    *Repeat until the End of Day Date matches the last date of the cycle to close 



    7. Once EOD is up to date, go to the Accounting Menu and click on the AP Month End Sub-Menu 





    8.  Click on the Submit Button and then click Okay on the pop-up dialog box to re-close the month






    Note: Once the month has been re-closed, eod must be brought back up forward up until the current day's date

    *Check the AP Batches for any errors if the month does not close